Rentals and Box Office Manager

Posted

Job Summary/Description:

Open to all, TBAM is a nurturing and caring Reform congregation committed to Jewish continuity, life-long education, spiritual renewal, life-cycle transitions, Shabbat, and holiday celebrations. Beth Am offers religious, educational, cultural, social and athletic programs that meet the dynamic needs of our community.

Temple Beth Am’s Rentals and Box Office Coordinator is responsible for managing the rental activity and box office administration.

Rentals and Box Office Manager will:

  • Coordinate and supervise partner programs and rentals following TBAM’s
    established policies and procedures.
  • Provide professional service to members, renters and customers.
  • Serve on the Catering committee and ensure that the catering panel is clearly
    communicated, evaluated and renewed every year
  • In collaboration with the Marketing Department, assist in creating a brochure
    highlighting the campus rental offerings.
  • Guide campus tours to prospective renters and event planners.
  • Represent Temple Beth Am at business-focused networking events.
  • Find appropriate opportunities to provide information to a wide audience about
    rentals at TBAM.
  • Balance TBAM needs with revenue generation, evaluating rentals for resource
    use and TBAM capacity and using TBAM’s central calendar as a resource.
  • Create events in our ticketing system (currently Audience View/Ovation Tix) in a
    timely manner.
  • Liaise with Audience View to problem solve and ensure best practices.
  • Track and report ticket sales to internal and external parties.
  • Coordinate on-sales with Marketing and Programming and communicate
    on-sales to TBAM staff.
  • Answer typical box office questions by phone, email and in person.
  • Provide professional customer service to patrons.
  • Run box office settlement reports.
  • Be present at ticketed events when needed.

Qualifications Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Prior Experience: Have prior experience in customer service and in box office or event management. Must have at least a basic understanding of box office principles. Marketing experience or data collection is a plus.
  • Technical Knowledge: The Rentals and Box Office Manager must possess full command of the Microsoft office programs – Microsoft Word, Excel, PowerPoint, and Outlook. In addition, they must be able and willing to learn any programs used by TBAM to make the office run smoothly- i.e. Google Suite, VeraCross, etc.
  • Problem Solving Skills: TBAM’s Rentals and Box Office Manager must possess problem-solving skills and focus on critical thinking. They are required to be an issue solver and a decision-maker on your feet.
  • Time Management Skills: TBAM’s Rentals and Box Office Manager needs to have excellent time management and prioritizing skills and be able to work effectively under deadlines.
  • Teamwork – Place goals of TBAM foremost when interacting with others at all levels. Build an environment that fosters teamwork and enhanced task accomplishment through positive and supportive cooperation.
  • Communication – Demonstrate relevance and clarity of written and oral expression. Express ideas clearly and demonstrate effective listening skills. Effective in exchanging ideas and information. Applies to communications with both co-workers and customers.
  • Job Commitment – Show initiative in willingly accepting responsibility. Perform expected and unexpected tasks, demonstrate tenacity in completing tasks. Willingly exerts extra effort when necessary to get the job done without being directed to do so.
  • Decision Making & Judgment – Gather relevant data, set clear objectives, evaluate alternatives, make timely decisions and commit to courses of action. Use sound judgment: do not act impulsively in reaching decisions and use professional judgment in all work activities.
  • Flexibility– TBAM’s Rentals and Box Office Manager is able to quickly adapt to new circumstances as they arise. TBAM’s Rentals and Box Office Manager is able to adjust to accommodate unexpected circumstances and are able to navigate situations that don’t go as planned.

 General Job performance standards:

Employees must meet the following general job performance standards:

  • Action Oriented-enjoys working hards, takes initiative, is action oriented for the things that he sees as challenging, not afraid to take risks and providing his/her supervisor with suggestions and opportunities.
  • Community Focused– Individual is dedicated to meet the expectations of the community, acts with TBAM families in mind, establishes and maintains relationships with TBAM families and gains their trust and respect.
  • Knowledge Of Work – Possess and utilize knowledge of the job which is essential to perform the specific functions and related work.
  • Quantity Of Work – Accomplish an appropriate volume of satisfactory work under normal conditions. Ability to produce results.
  • Quality Of Work – Consistently demonstrates accuracy, thoroughness, neatness and dependability to produce work within acceptable standards.
  • Timeliness – Complete assignments on or ahead of schedule.
  • Ability To Learn New Duties – Interpret, learn and respond to instructions for new situations, procedures or methods.

Physical Demands and Work Environment

Physical demands and work environment characteristics described here are representative of those that must be met (or may be encountered) by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: While performing the duties of this job, the employee is regularly required to talk or hear. Frequently required to sit; stand; walk; use hands to finger, handle, or feel objects, tools, or controls. Occasionally required to reach with hands and arms; climb or balance; stoop, kneel, or crouch. Must occasionally lift and/or move up to 20 pounds. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, & the ability to adjust focus. The requirements of this job include extensive use of the computer and telephone.

Work Environment: While performing the duties of this job, the employee occasionally works near moving mechanical parts and is rarely exposed to the risk of electrical shock. Noise level in the work environment is usually moderate.

Job Type: Full-time

Salary: $50,000.00-$55,000.00 per year

To apply for this job please send resume to [email protected]

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